The last week has revealed just how dynamic our working environments have become as companies across the country settle into a new normal of working from home. Legal teams are questioning whether they can do their work from home and, if so, how to do so productively.
With obvious exceptions, cranking out contract reviews and negotiations doesn’t require an office. We’re here to tell you how you can get the job done while keeping your sanity (and a safe social distance).
Problems with Office Work
If you’ve spent a few days working from home already, you may have already noticed some glaring problems that come from working in an office. As a company with a dedicated remote team, DocJuris has identified these main problems with office work:
1. Too many distractions and surprise visits to your office
Office life is full of distractions. From an impromptu birthday celebration to surprise visits from clients, you never have complete control of your workday when you’re inside an office setting.
2. Too many data points scattered across file shares and network drives
Tracking down a file’s ownership status and then getting the right permissions can easily eat up a workday. The difference between office work and remote work is that remote teams are set up to easily share files and documents; they recognize that they can’t just walk down the hall and ask someone for a file.
3. Too many meetings!
A scheduled meeting with a clear purpose, agenda, and action items is one thing. Unplanned meetings that start as a casual conversation and morph into an entire afternoon are something else. Working in an office makes you more susceptible to falling into one (or several) meetings that could just as easily take place over email.
How to See Remote Work as an Opportunity to Improve
While the mandate to keep a distance from co-workers is temporary, we all may be pleasantly surprised to discover that working from home has the potential to make legal teams even more productive and efficient in the long run. Here’s how.
1. Time to focus
It may be challenging to be separated from your team at first, but view this time as an opportunity for you to really focus on your work. You may find that you can produce better results when you don’t have constant distractions.
2. Time to learn and use new tools
There’s no time like the present to learn something new! If your office has been stuck using traditional tools, this is the perfect time to dig into new technology to see what’s out there that can help your legal team. With the right software and tools, your work will be supercharged, meaning you can get it done faster and more accurately.
3. No impromptu meetings
When you work remotely, you need to schedule meetings. Because of the extra hurdles involved, teams tend to only schedule meetings when they’re absolutely necessary. This frees up your time to focus on your work and find a way to balance things at home.
How DocJuris Benefits Remote Legal Teams
Fortunately for today’s legal teams, DocJuris is available to help you work remotely while streamlining your team’s communication and workload. Here are a few key features that make DocJuris ideal for remote legal teams.
1. Web-based platform
DocJuris is fully web-based, so you don’t have to download any software onto your desktop. All you need to do is download our app. Open a PDF or Word doc and voila! You’re ready to crush it, all without calling the IT department.
2. No need for multiple monitors
One downside of suddenly working remotely is that you may not have multiple monitors at home the way you do in your office. With DocJuris, you only need one window open. DocJuris centralizes all of your key data points. View clauses, previous negotiations, sample redlines, and more without changing screens or opening more than one window.
3. Easily export early assessment reports
Everyone on your team is connected through DocJuris, which means you can immediately notify anyone in the business when there are key concerns through early assessment reports. As an added bonus, you can also fire up our force majeure toolkit directly from the app to make sure you have coverage for pandemics, epidemics, quarantines, and other events.
4. Collaborate with ease
DocJuris is designed for collaboration. Your team has instant access to all your contracts, eliminating the need for hundreds of emails going back and forth. Communicate through the DocJuris platform to streamline communication and make sure everyone is always on the same page.
5. Save time on contract negotiations
Whether you’re using DocJuris remotely or in the office, you’ll save an average of two hours on every contract negotiation while maintaining consistency during your review process. Who doesn’t want more time back in their day to focus on more pressing issues?
When it comes to suddenly working from home, there are a lot of challenges your team will need to navigate. For legal teams that do contract work, DocJuris is available to make your workday easier by improving collaboration and helping your team become more efficient. Best of all, you can continue using DocJuris to streamline contract negotiations and save valuable time once your team is back in the office.
To find out more, contact us today!