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PLAYBOOK TEMPLATES
Purchasing Terms and Conditions
Purchasing Terms and Conditions outline the baseline commercial and legal framework for buyers when acquiring goods or services. This playbook guides you through essential clauses like payment, delivery, and liability, ensuring consistent protection across suppliers.
Payment Terms
Negotiation strategy
Negotiate for flexible payment schedules that align with cash flow needs. Ensure clarity in invoicing requirements to avoid disputes.
Advocate for firm pricing and structured payment milestones to secure timely payments. Include remedies for late payments to protect interests.
Essential elements
1
Pricing Clause
Sets firm prices for goods/services.
2
Invoicing Schedule
Details invoice issuance timing.
3
Payment Methods
Specifies payment transfer method.
Action framework
ACCEPT
Propose edits if payment terms do not align with cash flow management goals.
EDIT
Reject if terms lack clarity or enforceability, risking financial disputes.
ADD
Add provisions for late payment remedies to ensure timely payments.
PRO TIP
Ensure payment terms are clear and enforceable to prevent disputes and maintain healthy business relationships.
Real-world examples
FAVORABLE
Structured Payment Milestones
"The payment for the project shall be structured in the following milestones: 1. 20% upon signing of the contract, 2. 30% upon completion of the first phase, 3. 30% upon completion of the second phase, 4. 20% upon final delivery and acceptance of the project."
NEUTRAL
Standard Payment Terms
"Payments shall be made via electronic funds transfer to the account designated by the Supplier."
UNFAVORABLE
Unclear Invoicing Requirements
"Invoices will be issued at the discretion of the Supplier."
Alternative scenarios & positions
International Transactions
Consider currency exchange rates and international banking fees. Include provisions for handling tax implications and compliance with international trade regulations.
High-Risk Projects
Implement stricter payment milestones and remedies for late payments to mitigate financial risks associated with project uncertainties.
Long-Term Contracts
Ensure payment terms accommodate potential changes in pricing and invoicing schedules over the contract duration.
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Launch in days, not months
Unlike complex CLMs with long implementations and steep learning curves, DocJuris is built for speed and simplicity. We integrate with your workflow—whether connecting to a CLM or uploading agreements manually—so you're up and running in days, not months.
WEEK 1
CLM Readiness and Design
Our CX team works with you to understand your contracting challenges, prioritize key workflows, and identify the biggest impact areas. We build a tailored implementation plan that fits your needs.
WEEK 2
Install Module
We connect DocJuris to your contract repositories, set up admin and user accounts, and ensure your environment is ready for success.
WEEK 3
Deliver & Test
Your team builds initial playbooks, reviews existing clause libraries, and trains the DocJuris agent to align with your internal standards and negotiation positions.
WEEK 4
Launch
We support you in rolling out DocJuris to a pilot group or your full organization—with launch materials, training, and hands-on support to drive adoption from day one.
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Tackle everything your team needs using existing IT without expensive consultants, outrageous user licensing fees, or complex coding. DocJuris takes on the heavy lift and delivers your requirements with its people, process, and technology.
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COMPANY
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